The short answer
Provide current maps, authorized work zones, contacts, gate and road access, array and tracker geometry, electrical and emergency procedures, infrastructure and no-go areas, vegetation standards, drainage and habitat commitments, known debris, work windows, documentation requirements and a change process. Complete required orientations before equipment enters.
Issue current site maps
Show rows, roads, gates, equipment pads, fencing, swales, slopes, sensitive habitat and excluded areas.
Confirm access and unloading
Measure gates and turning areas, identify weight limits and provide a stable authorized unload zone.
Set electrical and tracker controls
Define permitted tracker positions, energized-work restrictions, shutdown contacts and emergency response requirements.
Mark vulnerable infrastructure
Identify wiring, grounding, sensors, low panel edges, drain structures, irrigation and buried services.
Communicate vegetation and habitat standards
Provide height, timing, desired species, invasive targets, no-mow zones and clipping rules from the approved plan.
Agree on acceptance and changes
Set photos, inspection, issue reporting, weather postponement and hidden-condition procedures before mobilization. Use the ClearSlope estimate form.
Frequently asked questions
Should the facility move trackers for mowing?
Only under its approved operating procedure; the contractor should not assume it will happen.
Who provides electrical training?
The facility defines and provides required site-specific orientation and authorization.
What access measurements matter?
Clear gate width, turns, overhead clearance, road capacity and unloading space.
Can maps replace a walkthrough?
They help, but complex or changing sites may still need an authorized walkthrough.